Behind the Scenes:
Get More Web Design Work Done
I’m a solo web designer that deals with to-do list overwhelm on a daily basis. Every time you think you’re caught up, more gets added to the never-ending pile (that’s okay…I’m thankful for the work!) In this post, I’m going to show you how to be productive and get more web design work done.
This blog post includes:
- The top 5 tips for a more productive day
- Planning your work day the night before
- Dealing with work overwhelm
- How to get more web design work done
- My Daily Checklist printable to conquer your to-do list
- Behind the scenes look at my typical day as a web designer
Plan your day and get more web design work done!
Are you overworked and can’t seem to get a handle on your never-ending to-do list? Don’t ignore it…deal with client project overwhelm. I’m providing my awesome organized productivity tips and Daily Checklist printable (free download).
My top 5 productive tips to get more web design work done:
- Write down your to-do list the day (or night before).
Don’t write too much, only what you can accomplish in one day.
- Download my Free Daily Checklist printable.
Keep reading this blog post for how to use the checklist.
- Do the most difficult task FIRST.
Procrastinating? Get the hard stuff over first while your mind is focussed and fresh.
- Schedule your office hours.
Even if you work from home, schedule time on your calendar to get more web design work done. It’s the most important step. Krista Rae has some great tips for setting specific times for work (while juggling a full-time job).
- Deal with work overwhelm and have a backup plan.
I have several graphic designers/web designers/writers who are happy to take on work overflow on my behalf. Make a plan for work overwhelm and create a non-negotiable work schedule. If the work becomes too much or you can’t meet client deadlines, you can always hire it out.
If you’re still having trouble figuring things out, connect with others and start a Mastermind Group. These folks will help you sort through and fix your issues!5 tips for a productive day from a web designer - Free Daily Checklist Printable Click To Tweet
How to use the Free Daily Checklist Printable for Web Designers
I created the Daily Checklist to get me focussed for the day. If I write down too much, I get overwhelmed…so I stick to only a few items per line.
Here’s how to use the Daily Checklist Printable for Web Designers:
- Day of the Week and Big Goal
Print the checklist and write the day of the week and big goal at the top. Your Big Goal should be a larger client project you’re working on or a business goal (such as redesign your website). How are you going to block off time each day to achieve your goal?
- Drafting & Publishing
Write down a piece of content you need to write. I personally like to write first thing in the morning, even though I’m not really a morning person. I like the quiet of the morning to focus and concentrate. Content ideas include a blog post, email newsletter, ebook, sales page, proposals or any other content that requires your undivided attention.
Write down an urgent task that needs to get done first thing, such as responding to a client email or sending a quote.
- Client Project (am)
Write down your major client project for the day. Just one project in order to stay focused and productive.
- Client Follow-up, Meetings, Social Media
After lunch, I like to handle my Client follow-up and response via emails and phone calls. I feel good about getting my larger projects out of the way, so I leave these simple tasks for just after lunch. I also schedule my meetings and errands for later in the day. I prefer to meet with Clients after 1 or 2 PM (again, so I get focussed project work completed in the AM).
- Leads & Quoting
In the afternoons, I follow-up with leads and send out quotes/contracts. My quotes are set-up in 17Hats (affiliate link) and I have an automated workflow for new leads, so it doesn’t take too much time!
- Invoicing & Billing
I have a system in place for invoicing and billing. If I’m finishing up any projects, I send the invoice on the day the project is complete. Other billing tasks include: paying bills, collections, reconciling payments, etc. I’ve put together an invoicing/billing process so these mundane tasks get done quickly!
- Learning & Creating
I block out time for other creative projects and business goals for my blog and business…it’s always a challenge to keep these projects moving forward. So I schedule extra time to work on these projects on the evenings and weekends as needed.
- Extra Projects
This space is great for any other extra projects that get dropped on my plate during the day. I wouldn’t recommend writing down more than a few in this space since it’s easy to feel overwhelmed. If this project or task takes more than 5 minutes, I add it to 17Hats (affiliate link).
You can also add items to the Weekly Checklist (2nd page of my Daily Checklist printable). Then add them to your Daily Checklist as you have time to complete the tasks. Keep in mind the Daily Checklist needs to be bite-sized projects that you can accomplish in one day! I used to get overwhelmed easily (and some days I still do) however this checklist helps me stay focused throughout my day and get more web design work done!
A Behind the Scenes look into my typical day as a web designer
I’m going to say it again…SCHEDULE YOUR OFFICE HOURS. And if you don’t feel like there’re enough hours in the day, FIX IT!!!
Here’s a snapshot of my typical day as a web designer (in case you care!)
5:30 AM-7:00 AM: Workout (my workout here; on lazy days…I sleep in until 7 am)
7:00 AM-7:30 AM: Drink coffee and eat breakfast
7:30 AM-8:30 AM: Kids to school
8:30 AM-9:30 AM: Urgent/priority projects
9:30 AM-1:00 PM: Focus project (usually client work)
1:00 PM-1:30 PM: Lunch (if I’m stressed, I squeeze in a ½ hour walk)
1:30 PM-3:30 PM: Paperwork & Productivity (client follow-up, emails, quotes, meetings, billing, etc)
3:30 PM-4:00 PM: Kids come home & need TLC!
4:30 PM-5:30 PM: Wrap up work for the day…
Later in the evenings, I journal and brainstorm ideas for future goals and projects. As an entrepreneur, I never feel my work is truly done. I’m constantly working and creating. That’s just me…I’m always thinking about the next big thing. And frankly…I love it!
It’s my choice whether I get out of bed, get more work done and have a more productive day. Nobody is MAKING ME. Even though I work a ton of hours, it’s on my own time and schedule. If I want to go to my daughter’s puppet show, I just go. I don’t have to ask!
I work hard. I never quit. And I’m always improving and growing my business. IT’S THE BEST…and I wouldn’t have it any other way.
Create your web design business your way - Free Daily Checklist Printable Click To Tweet
Feeling less overwhelmed and ready for a more productive day?
Get started now and download my Free Daily Checklist Printable.
“We only live once, but once is enough if we do it right. Live your life with class, dignity, and style so that an exclamation, rather than a question mark signifies it!” –Gary Ryan Blair